Meeting date: April 2, 2018 Meeting time: 10:00 AM - 11:30 AM Location: Executive Session Room, City Hall 1st floor
Progress on issues identified in previous meeting, and identify issues to delegate to working groups to prepare for future Advisory Committee meetings
Shared understanding of guidance on how departments collaborate and partner on technology projects
Approved first iteration of committee charter
I. Meeting overview and recap of Advisory Committee purpose
II. Key Issue: Collaborating with external partners
Context on current collaborations with external partners
Project case studies
Affordable Housing Inventory
Smart Second Street
Given these types of project opportunities, how might we determine appropriate collaborations and partnerships for City projects?
How might we provide a pathway for intaking and evaluating vendor proposals for pilots or prototyping?
What guidance on law, ethics, and strategy would be beneficial for collaborations on technology projects?
IV. Lightning updates from Working Groups
Close loop on updated Advisory Committee charter
In the next 60 days, where do you need help, or where can you offer help?
Recap of action items and future agenda items
Next meeting: June 2018
Draft charter for the OSAC is available here.
City currently has an affordable housing inventory in open data that is not real time or user friendly.
3 main sources of data: NHCD, Housing Authority properties (state entity), and market rate affordable housing.
Current project aims to merge the 3 sources of housing data to provide a real-time view into affordable housing options and availability.
Received $25k seed money in FY18 budget to get this started.
Collaboration with external partners has been beneficial in the access to expertise.
Challenge of integrating data. Austin does not have a singular registry for affordable housing like San Francisco.
Currently focused on making data more available and accessible so that a 3rd party might be able to develop an interface/application. NHCD lacks funding for development of an interface/application right now.
Planning for a RFP for application development. NHCD has engaged external partners in advisory roles for that RFP.
Issue of 3rd party assistance in the development of a competitive procurement. Potential for an advisor to an RFP to conflict themselves out of bidding on the RFP.
Another option = open challenge/competition centered on how we might get real time data to users that need to know where to go to find housing. Similar model to ReVerse Pitch competition hosted by ARR and Economic Development.
Challenge of a lack of information on smart city activities on Second Street. Economic Development Department managed the development of Second Street. Governance of the project is not clear.
Ownership and management of data from sensors and other data collection on Second Street are not clear.
Desire for more communication to the Second Street retailers regarding data collection on the street.
Interest in looking into case studies in smart city governance from other cities: Kansas City, Chicago.
Collaborations with external partners are critical. Opportunity to pilot and prototype solutions outside of government, with more flexible procurement and technology processes.
The redesigned IT governance process can help with questions of data and information management and security.
Austin Transportation Department’s process for pilot/partnership requests offers some lessons for piloting with business partners.
Many different vendors active in kiosk market.
The precise goals of kiosk projects are not clear. Using kiosks to provide public services (ex: city service information, public service announcements, bus times) is a different business model from promoting local business (ex: live music, restaurants, events around town). These have implications for funding models (ex: advertising vs. city contract) and how we evaluate success.
Funding models: Industry assumes they will fund kiosks through advertising -- that a city won’t pay for it outright. But if the kiosk helps with outcomes (ex: digital inclusion, health), then kiosks can serve a municipal purpose.
Need for prototyping and testing of kiosks to determine if they are successful at a small scale first.
Sign ordinance affects kiosk plans. Questions remain on how the sign ordinance applies to splash pages you receive on your phone for public wifi in parks.
Group has met twice to identify challenges related to legal and policy guidance. Working with Austin Transportation Department’s intake process to produce similar checklists and contractual language.
City was awarded $100K grant from Bloomberg Philanthropies for exploration of blockchain for identity management. Aim to share the process and learnings from this project.
Group has met to flesh out the scope and deliverables of the working group and how it relates to the other working groups. Interest in how we might prioritize smart city projects.
Currently in a process of discovery -- how might we produce equitable outcomes from smart city projects. Focusing on demographic data collection and the need to have disaggregated data to determine outcomes for different communities.
Approval of charter deferred to future meeting.
Interest in Austin Transportation Department’s intake process.
Interest in clearer guidance on how departments can and should partner with external organizations.
Rey Arellano, Assistant City Manager (chair)
Mark Washington, Assistant City Manager (co-chair)
Stephen Elkins, Chief Information Officer
Kerry O'Connor, Chief Innovation Officer
Brion Oaks, Chief Equity Officer
Douglas Matthews, Chief Communications Director
Kim Olivares, Chief Performance Officer
Rondella Hawkins, Telecommunications and Regulatory Affairs Officer
Greg Guernsey, Planning and Zoning Director
Karla Taylor, Transportation Department
David Andersen, Austin/Travis County Emergency Medical Services
Ben Guhin, Communications and Technology Management
Paul Cook, Communications and Technology Management
Kirk Scanlon, Transportation Department
Jill Goodman, Office of Performance Management
Ted Lehr, Communications and Technology Management
Christine Maguire, Economic Development Department
Jason JonMichael, Transportation Department
Josh Rudow, Neighborhood Housing and Community Development Department
Stefan Wray, Austin Public Health
Chris McConnell, Austin Code Department
John Clary, Transportation Department
Lewis Leff, Office of Sustainability
Chris Weema, Law
Yolanda Miller, Purchasing Office
Kevin Williams, Communications and Technology Management
Elaine Nicholson, Law
Jamila Siller, Office of Performance Management
John Speirs, Office of Telecommunications and Regulatory Affairs
Sabine Romero, Innovation Office
Daniel Honker, Innovation Office
Marni Wilhite, Communications and Technology Management